Supplier Settings – General

General settings for your suppliers.

• Catalogue – the supplier's main catalogue, e.g. VOW Main Catalogue.
• Future Catalogue – when repricing contracts, used to identify the future catalogue when using the Supplier future catalogue operation. In Wholesaler Comms, when loading invoices, if the buyer's/supplier's item in Catalogue is not found, then the future catalogue is checked.
• Apply terms – imports cost prices, from a terms file, for this supplier, for the specified main Catalogue.
• Max order lines – when shopping, this is the maximum number of detail lines created on a purchase order.
• GIN delay – goods inwards note delay. Used because deliveries are booked in on the receipt of an acknowledgement in Wholesaler Comms, rather than waiting for the physical delivery to arrive. It therefore determines whether a purchase order can be booked in or not according to the number of delayed working days that is acceptable for your business.
  • Set up your last working day of the week in Company Set-up > Settings > General > Last working day
  • GIN delay is used with Supplier Comms types:
    • Kingfield opXML Comms
    • Spicers opXML Comms
    • Antalis opXML
    • Dams opXML
    • UFP opXML Comms
    • Westcoast opXML
    • Jolly Savage opXML
    • CTS Toner Supplies opXML
  • If GIN delay is negative, then a purchase order will never book in and the quantity will always stay at 0.
  • If the GIN delay is greater than the (purchase order's Due date − Today's date) then processing the acknowledgement will book in the delivery.
  • Setting a Last working day of Friday will ensure that the weekend is taken into account when calculating the above.
• Lead time – number of days before you will receive a product delivered to your warehouse (standard, or pick, wrap and label) or your customer will receive a product delivered directly to them (pick, wrap and deliver). Overridden by Consumer lead time when due dates are calculated. Displayed on the Stock Card - Header and on the Shopping List.

  Note: Usually set to 1.

• Use price from acknowledgements:
  • No – the acknowledgement price is not used;
  • As price – uses the acknowledgement price as the price; or
  • As cost – uses the acknowledgement price as the cost, and updates the detail line on the purchase order accordingly.
PWD back orders:
• Allow – when selected, if it is a direct delivery order, detail lines are set as back-order lines when required.
• Book in – when booking in and a PDIR is created (direct delivery) then the quantity is the amount from the acknowledgement
• Same day order cut-off time – the latest time a HorizonWeb order may complete checkout to be processed on the current working day. Orders received after this time will be processed the following working day.
• Branch – branch code
  • used for Comms types Spicers opXML Comms and Dams opXML when sending purchase orders, for the supplier's location and the party delivering.
• Missed cut-off branch – when sending a purchase order via Wholesaler Comms, if you have missed the cut-off time for the supplier's branch then this branch is used instead.
• Allow pick and wrap – when selected:
  • user is warned when adding an item to a sales order or return when the line has a "pick and wrap" delivery method assigned .
  • When shopping, if an order for this supplier is marked as pick and wrap then it is swapped to Standard (Default bulk) delivery method.
• Default allow back orders – Referred to when adding lines to transactions and creating orders from shopping. Individual lines can be set on back order.
  • When shopping and processing back-to-back orders:
    • when cleared, but the delivery method is direct (Customer Delivery by Supplier (bulk) or Customer Delivery by Supplier (pick and wrap)) and PWD back orders Allow is selected, then an order line can be set as a back order line.
    • when selected, when sending purchase orders via Wholesaler Comms, an additional order line reference is added to the opXML file, indicating back orders are permitted. Only sent when supplier Comms is Kingfield opXML Comms, Stationery Channel opXML, XMA opXML or CTS Toner Supplies opXML.
• Ignore prices –
• Reprice BTBs – recalculates price and cost on purchase order lines when a back-to-back order is created (if the line is not in a PACT catalogue). It therefore overrides a cost typed directly on a sales order when creating the purchase order. Item cost, pack and currency are all used in the calculation.
• Deliver to Company Stock Branch for PACT Orders – If the customer has a reference in the Account Reference field, the company stock branch selected for the supplier stock branch, is used for the delivery address.
• Prevent write-back of cost – when a sales order is back-to-backed (used in conjunction with YN_UPDATE_SALES_COST on company Update sales cost from purchase (Pricing and Deals)
  • and its not a composite line and its not from a call off
  • then the SORD cost is updated.
• Bluesky supplier –
• Preferred van – Van set when creating a purchase order or purchase return for this supplier.
• Nominal override – use the specified nominal code for transactions for the supplier.

  Note: This is the top level nominal override, overriding all other nominal settings. Typically, this is left blank.

• Statements –
• Remittances –
• Payment type –

See Also