Horizon's supplier comms system allows you to trade electronically with suppliers.
For specific details, click a supplier in the menu.
Supplier credentials
- Comms – from the list, select the supplier, according to the specific supplier instructions. You can also choose:
- Generic opXML, which will display a grid of settings to complete;
- Email PDF, which will let you choose one Email address to send purchase orders to, and the email Template used for the email body. The PDF purchase order is attached to the email.
- Web address – not used for suppliers.
- FTP server – the FTP server used to send orders to, or collect documents and stock information.
- Path – not used for suppliers.
- HTTP address – the post address to which orders are sent.
- Logon – the user required to log into the FTP account.
- Password – the username and password issued by the supplier is for your account only.
- Company Reg No – used for the postcode address find function.
- EAN Look-up – used with multi-supplier product files (such as Integra). When importing a catalogue, the supplier code in the catalogue is matched to EAN Look-up if your Supplier Code (on the Trader Card) doesn't match.
- Deliver on invoice – use for VOW or Exertis. Allows purchase orders from VOW or Exertis to be delivered based on invoice processing rather than processing acknowledgements. When this option is selected, the system automates the creation of goods records (both purchase goods inwards (PGIN) and purchase direct(PDIR)) using supplier invoices received via Wholesaler Comms. Purchase orders are delivered when loading an invoice via Wholesaler Comms, rather than booking in an acknowledgement.
Note: This option is difficult to reverse, so only select when you are sure this meets your business requirements, or have discussed with Support. Changing the option is audited.
When selected:
- Booking in acknowledgements through Wholesaler Comms will create purchase good notes with no quantity.
- Loading invoices using Wholesaler Comms will create PGINs or PDIRs with quantities from the invoice.
- Batch invoices (several invoices in one opXML invoice file) are supported.
Back orders for pick, wrap and deliver are supported.
- When importing a purchase invoice via Wholesaler Comms that is for part of a pick, wrap and deliver order, Horizon will create a PGIN or PDIR for the invoiced lines and link the invoice to that goods note.
- When collecting the second invoice (for items on back order), a new PGIN or PDIR will be created for the back-ordered items, the second invoice will be linked to the second goods note. No manual matching is required.
All documents created are listed on Linked Documents.
Order and enquiry options
- Enquire from this branch – for stock enquiries. When selected the supplier can be selected in the stock enquiry window.
- Secure enquiry – when selected, the stock enquiry is called using secure protocols. The supplier must have set their server up to work with secure protocols.
- Send PACT/contract code – used when setting up a PACT or customer contract.
- Order using FTP – When selected, orders can be sent to the FTP Server specified.
- Use passive mode FTP – Active and passive are two modes of FTP, the protocol used to send files between servers. When selected, passive is used. When cleared, active is used. Use the setting recommended by your supplier.
- Price/match at true cost – when selected, true prices sent to the supplier are true cost, and matching on PINV is against true cost.
- Use CSV terms file – for the Spicers opXML Comms type, overrides the DIS terms file type for use with Wholesaler Comms > Collect terms.
- Terms – Hide on Web – for the Exertis opXML Comms type. If the item is not in the terms file, then set the item as Hide on Web.
- Terms – Discontinued – for the Exertis opXML Comms type. If the item is not in the terms file, then set the item as Discontinued.
- Use FTPS – Use FTPS to connect to the supplier's FTP server.
Note: Not currently available for all Comms types. FTPS is not the same as SFTP. Horizon only supports FTPS.
Generic opXML Settings
Documents are sent to, and received from suppliers' servers. To make sure Horizon is searching for the correct documents, the path of different document types, the file-name prefix and file extension are specified. This will differ according to the supplier.
